Todoist vs Microsoft To Do: which is better in 2026
Short answer: pick Todoist for a task manager that grows with you, with Quick Add that turns plain text into dated tasks, voice capture, list, board and calendar views, labels, priorities and shared projects. Pick Microsoft To Do for a simple free planner with My Day and suggested tasks, shared lists for family or classmates, Outlook sync and a Ukrainian interface. Todoist’s App Store listing is not in Ukrainian.
How we compare: what each maker says about its app in its own UA App Store description, adding tasks, planning your day, organising projects, sharing, integrations and the interface language. Then the current place of both in the Censuus ranking.
| Todoist | Microsoft To Do | |
|---|---|---|
| Best for | projects, work and power users | simple daily lists and Outlook users |
| Adding tasks | Quick Add in plain text, voice capture | lists, steps and notes on any task |
| Daily planning | calendar view of your week | My Day with suggested tasks |
| Views | list, board and calendar | colour-coded lists |
| Sharing | shared projects, assignees, comments | shared lists and tasks |
| Integrations | Siri, widgets, Apple Watch, browser and email add-ons | Outlook and Microsoft 365 |
| Ukrainian interface | no | yes |
Adding and organising tasks
Todoist lets you type a task like you would say it, with a date, a label and a project, and it sorts it for you, or just talk and let it structure the task. Projects get sub-tasks, sections, labels and priorities. Microsoft To Do keeps things simple with colour-coded lists, steps that break a task down, notes and files on any task, and one-time or recurring reminders.
Planning your day
Microsoft To Do builds the day around My Day, a personal daily planner that suggests relevant tasks from across your lists. Todoist lets you switch any project between a list, a board and a calendar to plan your week, and supports recurring tasks and location-based reminders.
Sharing and integrations
Todoist lets you share projects, assign tasks with deadlines and keep comments and files in one place, and works with Siri, widgets, Apple Watch and browser and email add-ons. Microsoft To Do shares lists with friends, family, colleagues and classmates, turns flagged Outlook emails into tasks and syncs through Microsoft 365. Microsoft says To Do is free.
Verdict
Pick Todoist for projects, fast natural-language capture and flexible views. Pick Microsoft To Do for a simple free daily planner, Outlook sync and a Ukrainian interface. Todoist is also compared in Todoist vs TickTick, and more apps are in our guide to the best productivity apps.
Frequently asked questions
Is Todoist or Microsoft To Do better?
Neither outright. Todoist is better for projects, natural-language capture and board or calendar views, Microsoft To Do is better for a simple free daily planner and Outlook users.
Does Microsoft To Do sync with Outlook?
Yes. Microsoft says you can flag emails as tasks in Outlook and sync tasks between Outlook and To Do.
Are Todoist and Microsoft To Do in Ukrainian?
In the UA App Store Microsoft To Do lists a Ukrainian interface. Todoist does not.